SunCoChem Summer School – Register Form Privacy Policy

PRIVACY POLICY for participation in institutional events organized by Politecnico di Torino

(Art. 13 of the General Data Protection Regulation – Regulation (EU) 2016/679)

We provide you the following information on the processing of your personal data in accordance with the General Data Protection Regulation (EU Regulation 679/2016).

CONTACTS

The Data Controller is Politecnico di Torino, represented by the Rector, with statutory seat in Corso Duca degli Abruzzi, n. 24, 10129 – Turin. You can contact the Data Controller at:  politecnicoditorino@pec.polito.it (certified e-mail) For further information and inquiries write to: privacy@polito.it.

You can contact the Data Protection Officer (DPO) of Politecnico di Torino for inquiries on the processing of your personal data and your rights at: dpo@polito.it; dpo@pec.polito.it (certified e-mail).

PRICIPLES, LEGAL BASIS AND PURPOSES OF THE PROCESSING OF PERSONAL DATA

Politecnico di Torino (Data Controller) will process your personal data in accordance with the principles of data minimisation, accuracy, storage limitation, integrity, confidentiality and accountability (article 5, paragraph 1 of the GDPR) and pursuant to:

• art. 6, paragraph 1, letter e) of the GDPR [“processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller”] of the GDPR for the purposes of an institutional nature related to the execution of the SunCoChem Summer School promoted by the University;
•  art. 6, paragraph 1, letter a) [“the data subject has given consent to the
  processing of his or her personal data for one or more specific purposes”]
  of the GDPR in the case of receiving communications about the
  SunCoChem summer school organized by the University.

Politecnico di Torino will process your data in electronic and paper format for the purposes of the organization and implementation of this event. Furthermore, within the limits of the processing purposes indicated and for the purposes of spreading the initiative, the Data Controller may take photographs and make video recordings (hereinafter, the “Materials”), also by means of authorized third parties, during the course of the initiative and disseminate them, even in partial and / or modified or adapted form, pursuant to Law no. 150/2000, on the websites of the Politecnico di Torino, on the social media channels of the University and / or on any other media. The use of the aforementioned images does not give the right to any compensation.

Any spreading of the Materials will take place without your declared consent pursuant to art. 97 of Law no. 633/1941. This authorization implies the granting of a non-exclusive license, without limits of duration and place, transferable to third parties, for the use of the Materials and includes the rights referred to in Articles from 12 to 19 of Law no. 633/1941. Any use of the images that could harm the honor, reputation or decorum of the person portrayed, filmed or registered is excluded.

 

PERSONS AUTHORISED TO PROCESS THE PERSONAL DATA, POSSIBLE RECIPIENTS OR CATEGORIES OF RECIPIENTS OF THE PERSONAL DATA AND DATA PROCESSOR 

Your personal data can be disclosed by Politecnico di Torino and are in any case accessible to its staff members and collaborators who will receive appropriate training from the Data  Controller.

The Politecnico di Torino may also communicate your personal data to third parties who collaborate in this initiative for the correct execution of the event. Personal data are stored in the university servers (located inside Politecnico) and/or in external servers which belong to providers of technical and administrative services. These service providers may have access to your personal data exclusively for the services they render. In this case, Politecnico
engages them as Processors in accordance with article 28 of the GDPR.

 

TRANSFER OF PERSONAL DATA

Your personal data will not be transferred to non-EU countries (third countries).

 

PERIOD FOR WHICH PERSONAL DATA ARE STORED

Personal data are kept for no longer than is necessary for the purposes for which the personal data have been collected.
If you have given your consent, your personal data will be processed for a period of time not exceeding the achievement of the purposes for which the Data were provided.
The Data Controller may keep the personal data processed during the event (photos and / or video recordings) for longer periods if the processing is necessary for archiving purposes in the public interest, for statistical purposes, for reasons of defense in court or for the exercise of actions to protect its rights.

PROVIDING PERSONAL DATA

Providing your personal data to Politecnico di Torino is optional. If you refuse to provide your personal data, you will not be able to attend the event. In the event that consent is required, failure to provide consent involves the inability to use the newsletter service.

We inform you that the spaces subject to video footage will be identified with specific iconic information.

RIGHTS OF THE DATA SUBJECT
You are the Data Subject and you have the right to obtain from the Data Controller (in accordance with articles 15 et seq. of the GDPR):

• access to your personal data and to the information referred to in art.
  15 of the GDPR;
• rectification of inaccurate personal data (including the right to have
  incomplete personal data completed);
• erasure of your personal data (except for data which must be kept
  by Politecnico di Torino) unless there are overriding legitimate grounds
  for the processing;
• restriction of processing pursuant to art. 18 of the GDPR.

You also have the right to:

• object to the processing of your personal data, except when the
  processing is required for your use of services;
• withdraw your consent given for non-compulsory processing of
  personal data, without affecting the lawfulness of processing based
  on consent before its withdrawal.
  Please contact the Data Controller if you want to exercise your rights.

COMPLAINT

You have the right to contact the Italian Data Protection Authority (Garante per la protezione dei dati personali) following the instructions available at:
https://www.garanteprivacy.it/home/docweb/-/docwebdisplay/docweb/4535524

 

This privacy statement has been updated on 06.05.2022